Store Development & Lease Administration Coordinator

-Position

Store Development & Lease Administration Coordinator

-Essential Duties

Documentation Management & Reporting

・ Compile and organize reports and data shared by the U.S. store development team, Design, Store Facilities, and Store Strategy & Planning departments into internal summaries and reports

・ Create, update, and format presentation materials, spreadsheets, and official documents for executive management and the Japan headquarters

・ Support the preparation, update, and verification of P&L documentation for lease renewals of existing stores and new store development

・ Input, update, and manage financial/operational data (sales, labor costs, rent, CAM, fixed costs, initial investment, contract terms, renewal terms, etc.), coordinating with relevant departments as needed

・ Coordinate with the Accounting department as needed after contract execution to confirm contract terms, rent, renewal conditions, and billing-related information

Bilingual Communication & Translation

・ Translate store development documents, lease agreement summaries, business proposals, internal approval materials, and reports for the Japan headquarters (Japanese ↔ English)

・ Serve as the primary administrative point of contact with the Japan headquarters for progress reporting, document submission, and coordination on store development matters

・  Liaise between executive management, the U.S. store development team, Design/Facilities/Accounting departments, and the Japan headquarters to ensure accurate information sharing

Internal Coordination & Legal Liaison

・ Coordinate with internal and external attorneys on lease agreements and other contracts, managing review requests and tracking legal approval status

・ Support the U.S. store development team and internal stakeholders by preparing necessary documents, creating comparison tables/matrices in Excel, and coordinating internal meetings

・ Support internal approval processes for lease renewals, new contracts, and contract amendments, including compiling and submitting required materials and tracking progress

Lease Terms & Renewal Deadline Management

・ Maintain accurate internal records of lease terms, renewal options, key notice deadlines, expiration dates, and rent adjustment conditions for each store, sharing information with stakeholders as needed

・ Track renewal deadlines and approval schedules to help prevent delays in internal review and approval processes

Additional External & Operational Support (as needed)

・ Communicate decisions to landlords, tenants, brokers, or outside vendors as directed

・ Prepare internal reports and summaries based on findings from site visits

・ Support lease term negotiations with landlords, rent appraisal matters, broker collaboration, and other store development-related administrative tasks as needed

-Working Hours

9:00 AM - 6:00 PM (Exempt position; schedule flexibility at employee's discretion)

-Working Location

Onsite - Torrance CA

-Salary and Benefit

80K~100K DOE

Health Insurance: Medical, Dental, Vision

・Paid leave: 10 days in the first year, 5 days for sick leave

・401(k): Eligible to enroll after one year of employment

-Holidays

Saturdays, Sundays, and holidays

-Qualifications

・ Bilingual in Japanese and English (business/professional level in both required); able to accurately translate and understand business documents and basic contract content

・ Experience in store development, real estate, contract/lease administration, general affairs, or internal coordination roles welcomed

・ General understanding of the documentation and considerations involved in store development or real estate processes

・ Experience or understanding of lease agreements, contract renewals, contract term management, and internal approval processes welcomed

・ Experience handling financial/numerical data such as P&L documentation, sales planning, labor costs, rent, initial investment, and other financial/operational data

・ Experience supporting P&L documentation related to lease renewals, new store development, or business planning is a plus

・ Proficient in Microsoft Office (Word, Excel, PowerPoint) at a practical working level

・ Strong Excel skills for data entry, creating tables/matrices, and reporting

・ Valid California driver's license